Privacy Statement for our Webinars

Effective from: 21 November 2024

Healthcode respects your privacy and is committed to protecting your personal data. This Privacy Statement explains what information we collect during our webinars, how we use it, and your rights regarding your data.

1. INFORMATION WE COLLECT

1.1 Registration Information: When you register for our webinars, we collect your name, email address, job title and organisation. This information helps us manage registrations and communicate webinar details.

1.2 Participation Data: During the webinar, we may track attendance, engagement levels and participation in Q&A or polls to improve the experience and relevance of our content.

1.3 Communication Data: We may collect information from questions, comments or survey responses you submit during or after the webinar to respond to your enquiries and gather feedback.

2. HOW WE USE YOUR INFORMATION

2.1 Webinar Delivery: To manage your registration, provide you with access to the webinar and send you reminders or follow-up information.

2.2 Communication: To send relevant content, answer questions and provide follow-up materials or updates on future events. You may opt-out of these communications at any time.

2.3 Analytics and Improvement: To assess engagement and improve our webinar content and delivery based on aggregate usage patterns.

3. DATA SHARING

3.1 We do not sell or share your personal data with third parties for marketing purposes.

3.2 We may use third-party providers to deliver our webinars (e.g. Microsoft Teams), which have their own privacy policies. These providers process data on our behalf and only as directed by us.

4. DATA SECURITY

4.1 We employ industry-standard security measures to protect your personal data. Access to registration and participation data is limited to authorised personnel involved in the webinar process.

5. DATA RETENTION

5.1 Your personal data will be retained only as long as necessary to manage webinar-related activities or as required by law. Webinar recordings, if applicable, are stored securely and may be made available to registered participants.

5.2 Webinar recordings may be used by us for marketing and promotional purposes, such as on our website, social media channels or other platforms.

6. YOUR RIGHTS AND CHOICES

6.1 Access and Correction: You can request access to or correction of your personal data at any time.

6.2 Deletion: You may request the deletion of your personal data after the webinar, subject to any legal requirements for data retention.

6.3 Opt-out: If you prefer not to receive communications about future webinars, you may opt out at any time by following the unsubscribe instructions provided in our emails.

7. CHANGES TO THIS PRIVACY STATEMENT

7.1 We may update this Privacy Statement to reflect changes in our practices or legal requirements. Any updates will be posted with a new effective date.

Contact information If you have questions about this Privacy Statement or your data privacy, please contact us at custserv@healthcode.co.uk